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Each 10’ x 10’ booth will feature:
• 8’ high black draped back walls and 3’ high sidewalls
• 1–6 ft skirted table
• 2–chairs
• 1-110 V electrical outlet
• Four complimentary exhibitor staff passes (additional passes can be purchased at a cost of $5)
• Your business name listed as an exhibitor on the Family Expo web site.
• Listing in program guide.
• Posters for promoting the Expo
* Please note that carpet is NOT included in booth price.
Booth Extra's:
Please contact the following companies directly for any additional needs.
Internet Connection
Prairieland Park Ph: (306) 931-7149
Carpet, tables, easels and other rentals
Handy Special Events Ph: (306)933-2727
Show Description
The Family Expo is a uniquely structured family-focused trade show which brings
the right customers right to YOU! We attract parents, children and grandparents by advertising
the wide
variety of interactive fun that the whole family can look forward to at the expo.
The entertainment and activities include kid friendly stage shows, local talent, magic shows,
clowns and familiar costume characters. There are inflatables and games, drawing for prizes,
educational hands-on displays,and more! You'll want to include an interaction for kids, prizes
and creative fun for kids in your booth as well!
To be eligible to participate, exhibitors must meet one or more of the following criteria in
alignment with our philosophy:
• Produce or sell family friendly products at the manufacturer, distributor, or retail level
• Offer enrichment programs to families
• Be an educational organization offering services to families
• Supply other products/services/destinations in keeping with the Expo philosophy.
The Family Expo reserves the right to reject applications that are
not in alignment with the Expo's philosophy.
Event Move In:
Exhibitors can start setting up there
booths on Friday, April 23rd at 9:00 a.m.
Show Hours:
Friday, April 23rd 5pm - 9pm
Saturday, April 24th 10am - 5pm
Sunday, April 25th 11am - 5pm
Move-Out:
Sunday, April 25th 5pm - 9pm
All exhibitors should be prepared at their location by 4:30 pm on Friday, 9:30 am on Saturday and 10:30 am on Sunday.
Prairieland Park
503 Ruth Street West
Saskatoon, Saskatchewan
Cost:
EARLY BIRD Rate - If Registered ON or BEFORE February 1, 2010
$450.00
One 10x10 Booth
Includes ONE 6ft skirted table, TWO chairs, 8ft back drape and 3ft side drape and 1-110V electrical outlet.
Standard Rate - If Registering AFTER February 1, 2010
$525.00
One 10x10 Booth
Includes ONE 6ft skirted table, TWO chairs, 8ft back drape and 3ft side drape and 1-110V electrical outlet.
Non-Profit Rate
$300.00
One 10x10 Booth
Includes ONE 6ft skirted table, TWO chairs, 8ft back drape and 3ft side drape and 1-110V electrical outlet.
Security:
Security is provided 24 hours.
General Admission:
Adult $8.00
Family Rate $15.00
16 and under FREE
Registration:
Reservations are on a first come first serve basis, and are made only for those sending in a completed
exhibitor registration form with a minimum $250.00 deposit. Full payment is due by March 1, 2010.
New registrations will still be accepted after March 1, 2010 but payment must be made in full.
We will only be accepting 1 exhibitor per direct sales company (ie/ Pampered Chef, Arbonne, etc.).
Booth #'s:
Each exhibitor will be assigned a booth number that corresponds to the floor plan. Numbers are assigned on a first come first serve basis. Booth assignments are subject to change.
Exhibitor Badges:
All exhibitors receive 4 passes with their booth. Additional passes can be purchased for $5.00 at the Show Office. Every exhibitor
MUST have an exhibitor pass to enter the Show. All exhibitor passes will be available at the Show Office on move in day.
Set-up:
All exhibitors are responsible for their own booth set up. All Booths must be set up by 4:30 pm Friday.
Selling:
You are encouraged to distribute coupons and promotions.
You may also sell products from your booth.
Shipping:
Advance shipping and set up is available through Handy Special Events. Please contact them directly
to make arrangements. Handy Special Events Ph: 306-933-2727
Family Expo is not responsible for your personal items, materials or booth décor left before, during and after the show.
Insurance:
As part of your
exhibitor’s agreement with Parenting Productions and Saskatoon Family Expo:
You,
the ‘Exhibitor’, agree to carry commercial general liability insurance in the
amount of not
less than one million dollars ($1,000,000) bodily injury and
property damage. Such liability
must include coverage for ‘attendance at trade
shows’. ‘Parenting Productions’ must be
named as an ‘Additional Insured’ on your
insurance policy.
At Your Booth:
Each exhibitor is encouraged to have an activity to draw children and parents to your booth. Activities
can be anything from a craft activity, face painting or a simple activity like bean bag toss. Many vendors
also provide a small give away or prize at the booth as well. Interactive activities are fun for show goers
and provide an icebreaker to talk to potential customers. Having a door prize draw is also a great way
to collect names for your businesses contact list.
PST:
All exhibitors are required to be registered for PST.
Payment:
Your Exhibitor Registration Form is required along with a minimum $250.00 deposit to reserve your booth.
Final payment is due no later that March 1, 2010. Reserved locations will be fortified if final payment is
not received by due date. No exhibitor may participate if payment is not complete. Payments accepted
are cheque, VISA or Mastercard.
Please make checks payable to: Parenting Productions Saskatoon
Mail to:
Parenting Productions
Box 544
Waldheim, SK
S0K 4R0
or FAX to 306.945.4840
Please be sure to include your completed exhibitor registration form and signed contract with a
minimum $250.00 non-refundable deposit to secure your booth – Thank you!
You are responsible for reading the Exhibitor Guidelines and Conditions of Contract.
If you have any questions please address these prior to signing the registration form.
Sponsorship:
Exhibitors wishing to have premium space, their logo on promotional materials, and an overall greater
presence at the Family Expo by way of sponsorship please contact us for more details.
Space is limited, applications accepted on a first come first serve basis.
Advertising Plan:
It is our goal to provide you the best venue to promote your products and/or services.
Therefore, we have created an extensive advertising plan.
We will be advertising in the following ways:
• Radio advertising on C95, Magic 98, 650 CKOM and 92.9 the Bull and Wired 98.
• Newspaper advertising.
• Billboards at various locations around the city
• Announcement provided to local and rural school newsletters.
• 250+ posters distributed around Saskatoon and area.
• Web site with information updated as it is received.
• News releases to be distributed to Saskatoon and surrounding area.
Contact:
Carmen Cornish, Show Producer
ph. 306.945.2140
fax. 306.945.4840
email. carmen@saskatoonfamilyexpo.com
Please address any questions regarding your participation in advance, prior to the the event.
Exhibitor Registration Form:
›› Download 2010 Exhibitor Registration Form
Exhibitor Guidelines & Contract:
›› Download Exhibitor Guidelines and Conditions of Contract
Thank you for your participation!
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